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Text File | 1986-03-13 | 27KB | 564 lines

Word Processor Word Processor GREAT LITTLE WORD PROCESSOR Enter "GLWP" at the DOS A> prompt and then press the return key. The program will load and initialize and in a few seconds the screen will change and the Word Processor program appears with a prompt or menu at the bottom of the screen. You are prompted to: Create a Document, Revise a Document, read the Directory, Quit or use the Utilities. Pressing letter "Q" will cause another prompt to appear asking you if you are sure you want to quit. Pressing "D" will prompt you for which drive you want to read and then display on the screen the names of the files contained on the diskette in that drive. Pressing either letters "C" or "R" will cause a prompt to appear requesting you to type in the name of a file. If you press "R" to Revise a document and the file does not exist you are prompted whether you want to create that file anyway. If you made an error in your file name answer the prompt with a letter "N" and you will be given another chance to get it right. Pressing "U" brings on the utilities menu. You may change drives/directories, make directories, rename and erase files and list directories to the screen. See your MS-DOS manual for information about using the utilities. Creating a Document Press letter "C" to Create a document. You will be prompted for a document name. Type in the name "MYLTR.TXT" and press return. The name will stand for "My Letter Text". The .TXT file extension will help you to identify the file as a text file and not a data file that may be used by another program. If you do not give a file name the extension .TXT then the program will automatically add it. If no extension is desired enter the name followed by a period. ie "MYLTR." Word Processor Word Processor The prompt/menu line will change and you will need to give the program another direction command such as "E" to enter text. Entering Text Press letter "E" for Enter text. The prompt/menu line will change and a notice will appear on the bottom of the screen. You are now ready to start entering your document. To quit the Enter mode, you should press either the F10 key or the "Ctrl" (control) key and the "Z" key. "Ctrl-Z" must be pressed together beginning with the Ctrl key. Press "Ctrl-Z" or F10 now. The prior menu line re-appears. Remember, F10 or Ctrl-Z are the Keys that you must press to quit your input (enter text mode) session and return to the command menu line. Before you start entering text press the "H" key for the help screen. The help screen lists a table of contents for the help file. You press the number of the item you want help with or press return to all the help files. For example it will show you all the command and control keys that you may use in the Word Processor program plus other helpful information. Many of the commands are available as single keys commands or are duplicated by Ctrl key combinations with letter keys just like the Ctrl-Z we used before. Take a moment to review the commands. You should try them as you proceed through this tutorial. You may also call the help screen while entering text by pressing the "ALT" key and the "F10" function key in the same manner as you would use the Ctrl key combinations. Press return to continue or press <ESC> to leave the help screen. With the Word Processors' primary command prompt on the screen press letter "E" to Enter text. The screen will change and the cursor is now at the upper left corner of the screen and you are ready to enter text. Word Processor Word Processor Type a sentence on the keyboard such as "The quick brown fox jumped over the lazy dog's back." Repeat typing the same sentence again. Notice that as you approach the end of the line the program automatically inserts a carriage return and line feed and moves the cursor down to the beginning of the next line. This is known as WORD WRAP since the words wrap around to the next line. You may turn WORD WRAP OFF and ON by typing "Ctrl-W". Pressing "Ctrl W" will cause a notice to be shown at the bottom of the screen indicating whether the wrap is on or off. Press "Ctrl-W" now and review the notices at the bottom of the screen. Press "Ctrl-W" again, if necessary, to return to the Wrap On mode. The bottom of the screen also shows you your file name, lines used, the line you are on, the screen column number where the cursor is located, whether you are in the insert or overwrite mode and a reminder to press "Ctrl-Z" or "F10" to quit and return to the prior menu. The INSERT/OVERWRITE mode is another important function in word processing. You always start in the insert mode. To change to the overwrite mode press the "Ins" key or the "Ctrl-V" combination. Next use the left arrow key (located on the numeric key pad) and move the cursor back several characters on the last word you typed. NOTE: If you press a cursor control key on the numeric key pad and a number shows upon the screen, it means you are in the NUM LOCK mode and you should press the Num Lock key once to change modes. Now, retype another word over the old word. You will "over write" the old with the new. Word Processor Word Processor Press Ctrl-V or the "INS" key again to put the program back into the insert mode. Now when you type a character the character is inserted and the old characters move to make room for the new. Overwrite is useful for correcting small errors in your text. Moving About the Screen Moving the cursor is most important in word processing because it would be impossible to edit anything without this capability. You may move the cursor up, left, right, down, a page up, a page down, a word right, a word left, to end of a line and to the beginning of a line, to the top of the file or to the last page of the file. That's a lot of different moves! The logical keys to use are the dual purpose keys on the numeric key pad. Remember, if you press a cursor control key and a number shows upon the screen, it means you are in the Num Lock mode and you should press the Num Lock key once to change modes. The cursor control keys are: Cursor Control Logical or Control Key Desired Key Combination Move one line Up Up arrow Ctrl E Move one line Down Down arrow Ctrl X Move one character left Left arrow Ctrl S Move one character right Right arrow Ctrl D Move to end of line End key Ctrl F Move to start of line Home key Ctrl A Move Up page/screen Pg Up key Ctrl R Move Down page/screen Pg Dn key Ctrl C Move to word right Tab key Ctrl O Move to word left Shift Tab key Ctrl I Move to top of file F1 key Move to end of file F2 key Word Processor Word Processor NOTE: The Tab key is the <double arrow> key located below the <ESC> key and next to the letter "Q" on the keyboard. To insert blank lines, and increase the lines used, press return while at the beginning or end of a line. Try each of the cursor control keys. Try both the logical keys and the control key combinations - just to test them. Remember, if you get a number when pressing a logical key press the Num Lock key to change from numbers to the logical cursor control commands. Deleting Characters and Lines The ability to delete and move text is also important. You may delete single characters, a line of text or a block of text up to 66 lines. You may backspace and delete the left character by pressing the backspace key (a left arrow key located on the top row of the keyboard next to the "+=" key or by pressing "Ctrl-H". To delete the character at the cursor location press the "Del" key or "Ctrl-G". Another combination is "Ctrl-Y" which deletes all the characters from the current position in a line to the end of the line. You may delete a block of text up to 66 lines by marking the blocks' top with "Ctrl-T" and the last line or bottom of the block with "Ctrl B". You then place the cursor within the marked block, on a line that contains text, and press "Ctrl-K". You will be prompted about deleting the block. Pressing 'Y' for yes completes the deletion. Pressing 'N' for no un marks the block. Pressing "Ctrl-K" outside of the marked block will copy the lines within the marked block to the Word Processor Word Processor location of the cursor so be careful! See the instructions for block copy. Whenever a block has marked a notice will appear at line 22 of the screen. To un-mark a block press CtrlT and Ctrl-B while on the same line. Once a block is deleted it may not be recalled! With several lines typed on the screen, use the cursor controls and move the cursor to the beginning of line 2. Press "Ctrl-Y" and the line disappears! Think of letter "Y" as the "Yank it out" function. The line not only disappears but so will the space that the line used if you were at the left most position of the line. Next, press <return> to insert a blank line. Place the cursor on the blank line and Press "Ctrl-P". The previously deleted line will reappear. Think of letter "P" as the "Put it back" function. Pressing "Ctrl-P" will recall ONLY the last line deleted. Remember, pressing Ctrl-Y will delete (Yank out) all characters in a line from the position of the cursor to the end of the line and Ctrl P Puts them back!. The last deleted line is saved in a line buffer so you may recall it at the same or any other location. Move the cursor to the start of the second line and press return again. Then press "Ctrl-E or the <up arrow> key to move the cursor up one line to the new blank line. The cursor should be at the beginning of the second line and the line should be blank. Type Ctrl-P and the previously deleted line will reappear again. Without moving the cursor press Ctrl-P again. If there is enough room the buffered line will be added to the current line. If not you will get a flashing message telling you there is no room to insert the line. To continue, when there isn't room, you must press the escape <ESC> key. Word Processor Word Processor Therefore, if you want to insert a line from the line buffer and there is not enough room, it will be necessary for you to press <ESC> and then move the cursor to the beginning of the line and press return to insert a new blank line. Review this paragraph and practice deleting and inserting lines using the Ctrl-Y and Ctrl-P commands. Centering Text To center text on a line simply place the cursor on the line and press the F7 function key. The text will be centered based upon the print parameters currently used by the program. See the instructions about the print parameters for details on how to change them. Formating Text Text, specifically a paragraph, may be formated to right and left justification by placing the cursor on the paragraphs first line and then pressing function key "F8". The maximum size paragraph that may be re-formed is 66 lines or 5000 characters. Attempting to format larger a paragraph will cause a blank line to be inserted when the formatter reaches its' maximum. When formatting is completed the cursor moves to the next line beyond the end of the paragraph. If all paragraphs are separated by a single line then the cursor will be at beginning of the next paragraph and you need only press "F8" again to continue your formatting. Word Processor Word Processor Function Key Commands Each function key provides a function or command that may be used while editing or creating a document file. They are as follows: Command or Function Function Key Move cursor to the top of the file F1 Move cursor to the last page of the file F2 Find word or phrase in file F3 Find word or phrase in file F4 Change character at cursor to uppercase F5 Change character to cursor lowercase F6 Centers text on current line F7 Formats a paragraph in block format F8 Saves file to diskette F9 Quit Input/Edit session F10 Read the help file Alt-F10 Finding Words or Phrases While editing you may search for a word or phrase within the document by pressing function key "F3". You will then be prompted for the word you want to search for. You may enter any word or a phrase and press return. If found the cursor is placed at the word. You may continue the search for the next occurrence of the word by pressing "F3" and the letter "Y" at the "continue search ?" prompt. If searching for a phrase, keep in mind that the search is done a single line at a time and if your search phrase is split on two lines it will not be found. Boiler Plate Disk Files A boiler plate disk file is a file that may be a standard letter, section of letter or paragraph that you may want to use over and Word Processor Word Processor over by "merging" it in to your documents. You may merge a disk text file (of not more that 66 lines) into the current document you are working on. To merge/load a file while you are in the Enter Text mode press Ctrl-L. You will be prompted about reading the directory and then prompted for the name of the file you want to merge with your document. You may answer the "review directory" prompt by pressing letter "Y" and then select which drive you want to review by pressing the letter for that drive. The file will be merged at the location of the cursor. The cursor should be placed on a blank line. Insert a blank line if necessary prior to executing the Ctrl-L command. Move the cursor to a blank line and Press Ctrl-L and load the sample file named "LETTER.TXT". Remember, L stands for load. The Ctrl-L command is very useful for merging a disk text file created by other programs. NOTE: You should not attempt to merge a data file. Copying Paragraphs/Blocks of Text There may be a time when you will want to move or copy a paragraph or block of text. You may mark a block of text, up to 66 lines maximum, by moving the cursor to the top line of the block/paragraph to be copied and then pressing Ctrl-T (T is for Top). Next move the cursor to the last line of the block you want to copy and press Ctrl B (B is for Bottom). Finally move the cursor to the location (a blank line) to which you want to copy the block/paragraph and press Ctrl-K (K is for Kopy). Try this command a few times. Word Processor Word Processor If you want to delete the lines copied you may place the cursor within the marked block on a line that contains text and press Ctrl-K again. You will be prompted about deleting the marked block whenever you press Ctrl-K while within a marked block. Even so, be careful about deleting. Once it's gone it can not be re-called! You may also use the delete command, Ctrl-Y, on each line you want to delete by placing the cursor at the beginning of the line and pressing Ctrl-Y, repeating as necessary. When completed, press Ctrl-Z or function key F10 to leave the "Enter Text" mode. The menu line will then return to the bottom of the screen. Next, press letter "S" to save your document as a text file. If you do not save the file and attempt to exit the program, you will be asked whether you want it saved. You may also change the file name prior to saving. You may also save to any drive or directory desired. If you revised a previously saved file the prior file will become a backup file with the file extension .BAK and the latest file will then be saved under the current name. The .BAK backup file will be useful should you accidentally destroy your latest version. If the diskette is full or you have other problems saving the file you should insert a blank formated diskette and try to save it again. You will be given an error message if a problem should arise. Printing Documents Always save your file before printing! With the menu prompt line on the screen press letter P. You will then be prompted whether you want to Review Print Format Parameters. Press letter "Y" and the Word Processor Word Processor parameters are displayed. (Pressing letter "N" will send your document to your printer.) Make sure your printer is on and ready. If you want to change the parameters press the number of the item you want to change; ie. if you want the Top Margin to be 12 lines, press number "1" and type the number "12" followed by pressing return. Check over the print parameters. If ready to print, press letter "C" to Continue and your document will then be printed. If your document is multiple pages in length the program will automatically paginate to the next page. If you just want to change the parameters and then return to the prior prompts, then press number "9" and you'll leave the print function and the parameter menu. Embedded Print Commands There are three commands which may be placed in text. They are for starting a new page, underlining and bold face or double strike printing. New Page Command The New Page command may be placed on any otherwise blank line in your document. The New Page Command is simply the letters {NP} in curly brackets typed on a document line. The new page command will cause a form feed command to be sent to your printer. Word Processor Word Processor Underline and Bold Print Commands To underline a word or line, type the command {UL} at the place underlining is to begin followed by {UL} where underling is to stop. For example: "This will be normal {UL}and this is underlined{UL}" The command for bold print is {BP}. The same applies for bold print. You place the command at the location where bold print is to begin and end. IMPORTANT NOTE: The Underline and Bold Print commands are ONLY for use on one line. You may not mark the beginning and end of a paragraph and have it in bold or underlined. You must mark each line separately, both the start and end! Commands may not be mixed within the same line. Only one type of command per line. For example the following example IS NOT acceptable: {UL}This is underlined{UL} and {BP}this is bold{BP} Inserting Control Characters in Text You may insert control characters in text by first pressing "Ctrl-Q". You are then prompted to enter the control character. Only one control character may be entered at a time. Therefore if you want to enter more control characters you must press "Ctrl-Q" prior to each character entered. Word Processor Word Processor Printing with Mail List Merge Pressing letter "M" at the main menu line will allow you to merge a mail list with the current document that is loaded in the word processor. You will be prompted for the name of the list file to be merged. The list to be merged must be a text file and it must be in the following format: Tom Jones 1234 E. 51st Street New York, NY 09111 @ Larry Smith 1234 W. 10th Street Los Angeles, CA 96666 @@ Each name and address must be separated by a single "at" "@" sign while the final name and address set must end with double "at" "@@" signs. The list may be created by an info filer data base or simply typed in using the word processor the same as if you were creating a document. Remember if you create the list using the word processor program you must save the file to diskette and then Get, load, the letter you want the list to be merged with. The diskette has a sample file named "LETTER.TXT" and a sample List file named "NAMES.TXT". For a demonstration of the merge function do the following at the Menu: Word Processor Word Processor Press "G" to get a file and then press letter "R" to Revise file "LETTER.TXT". Press Letter "E" to Enter text and examine the letter. The name and address to be merged will be placed at the location of the single "at sign" {@} contained in the curly brackets. The first name or word listed in the merge file will be placed at the location of the "up caret" {^} contained in the curly brackets. The last name or last word in the first line of the merged section will be placed at the location of the double up carets {^^}. Examine the sample and and then press function key F10 to exit. Next press letter "M" for merge, and letter "N" for No at the print parameters prompt. Enter the file to be merged as "NAMES.TXT" and press return. Make sure your printer is on. Three sample letters with names and addresses merged will be printed. After printing is completed press "GR" to get and revise the "NAMES.TXT" file. Press "E" to enter and examine the format of the merged file. You will see that the first names where placed at the position of the single up caret {^} and the last name was placed where there were two up carets {^^}. The same printer commands are applicable in Merge as in the regular Print command. NOTE: If printing single sheets change "Pause Between Pages" to "Yes". Finally, if finished with the Word Processor, press "Q" at the main prompt.